Property Management

Our job is to make your life easier. Our unique flexibility enables us to provide a dedicated account manager for each property, providing

one point of contact for any issue.  With a team of Associate RICS and Institute of Residential Property Management (IRPM) qualified property managers, you can be confident that you are being looked after.  We work with reliable independent suppliers and we treat your money as we would treat our own — with great care.

 

We carry out a range of management services including;

  • Preparing annual budgets
  • Collecting service charges
  • Regular building inspections, including aerial photography
  • Scheduling and arranging repairs and maintenance
  • Management of on-site staff including butlers and porters
  • Acting on instruction to deal with insurance brokers, utilities, and other suppliers
  • Dealing with solicitors over a wide range of issues including but not exclusively sales enquiries, works licences, enfranchisement, lease extensions, incorporation and negotiations over purchase of communal space. We are also the primary point of contact for any resident enquiries
  • Advising Directors of Freehold Companies on governance and best practice
  • Administering freeholder’s responsibilities for S.20 consultations
  • Out-of-hours services in case of emergency.

How We Operate

We are dedicated to providing the best possible service for our clients

Property management is not a regulated industry, but we have chosen to be regulated by the Royal Institute of Chartered Surveyors (RICS) and are individually Members of the Institure of Residentail Property Managers (IRPM).  This means that:

  • All of our processes have been reviewed by independent experts (and where we needed to improve, we did)
  • Our accounting practices are regulated and audited each year
  • We are bound by two separate professional codes of conduct (click here and here for details)
  • All of our staff are independently qualified as property managers.

We are registered for complaints and redress with the The Property Ombudsman.

Client Moneys and Invoices

Where we hold funds for a client, each client is given their own dedicated bank account and all funds are held by us as a Trustee or Agent.

 

Neither we nor the Bank (Barclays) are entitled to combine any of the accounts we hold, or to exercise any right of set off or counterclaim against money in that account in respect of any sum owed to it on any other account we manage.  Any interest earned on the account is credited to that account and not to us.

 

We will pay invoices based on each client's preferred arrangement, and we do query any unexpected charges.

 

We practice double-entry bookkeeping, and each client account is reconciled every month.

Our Fees

For shared houses and buildings, we charge a fixed annual fee to each flat. For individual clients and Communal Gardens there is only one fee (still fixed).

 

Where appointed, we have separate charges for our Additional Services. We also charge for preparing:

 

LPE1 plus Enquiries     £500 + VAT

LPE1 only    £300 + VAT
Notice Fee    £100 + VAT
Share Transfers    £400 + VAT
Replacement Share Certificate    £100 + VAT

 

We do not charge a percentage fee for any works or maintenance, and there are no hidden charges in our contracts.

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